These pack the board by longest block first. They balance the lanes but know nothing about heat, age or which games you want as showpieces — a starting point, not an answer.
A club enters teams. Keeping the two apart is what lets one club field several teams, in one age group or across several — a referee from that club is then kept off all of them. Ticking no entry fee here exempts every team the club enters; a single team can still be set the other way on its own card below. You can add clubs here, use the presets for the clubs that turn up every year, or just type a name into a team slot and the club is created for you.
Set the club for each slot. Names appear on the board, in the match
rundown and in every export. The team box is only for teams called something other
than their club — leave it blank and the club name is used. A slot with no club keeps its pool
code. Knockout fixtures stay as progression labels — W QF1 v W QF2 — because who plays
is not known until results are in.
The name and revision head every export, the handover page and the download filenames, so a file can be told apart from the three others in someone’s downloads. Saving a version on Save & share uses the revision as its name unless you type another.
A day’s number is its position here. Removing one renumbers the days after it, and whatever is scheduled on those days moves with the renumbering.
A venue is a place matches are played, and each one becomes a lane on the board on every day. A ground with two pitches is two venues. Each venue’s pitch can then be played whole, or in halves or quarters, age group by age group.
List the types of medic you hire and what each costs an hour, then set how many of each are at each venue. They are counted on site from the first warm-up or kick-off at that venue to its last final whistle, each day; the hours are in Hours by day under the board and the cost on the Fees tab.
These apply to every age group. Match lengths, squad sizes and formats are set per age group on the Age groups tab.
The window everything has to fit inside. A block outside it is an error.
Dead time between matches on the same pitch. It is counted in the block length, so raising it makes every block longer.
Wanted, not enforced — fall short and you get a note, not an error.
Affects dragging only, not the schedule itself.
This changes nothing the scheduler works out. It is a decision you have to publish with the draw, kept here so it is recorded with the event and carried into the exports. Only Merged-table seeding depends on it — that format ranks every team across the pools on one table, and teams that never played each other need a stated rule for splitting them.
Enter rates and the counts come from the schedule, so the shape of the day is priced in — a compact day books fewer venue hours. Leave these at zero and the tab stays a revenue sheet. Referees can be charged per referee — by the hour, the match or the day, counted off the schedule — or as a flat fee for each day or for the whole tournament. Matches refereed by coaches are never counted.
Referees are rostered in shifts, not match by match: whoever is already at a venue takes the next game there, and a fresh name is only called in when nobody on site can. Any referee can take any match, except one involving their own club — the senior referee casts on the day, and this is for knowing how many to bring. An age group set to refereed by coaches needs nobody from this list.
Per age group: three U17 games back to back is not three U8 games. The limit that applies is the one belonging to the match being handed out.
Worked out from the board, whether or not anyone is on the list above: four matches at once for an hour is four referee hours, turnarounds included. Matches refereed by coaches are left out.
Two different jobs. The named posts are a checklist — somebody has to be Tournament Director and no schedule can tell you who. The shift roles are worked out from the board, because it already knows how many games run at each venue and for how long. Nobody here costs anything; volunteers stay out of the fees.
Everyone who might take a shift. Shifts pick from this list rather than taking a typed name, so one person is one person however you spell it.
Tick what someone is down for and they are only offered for that — the age groups they marshal, a station such as F&B or merch, or any mix. Somebody down for the U12s does not appear in a U13 dropdown, and somebody down for F&B does not appear on a pitch. Tick nothing and they are offered everywhere: a blank row means available for anything, not forgotten.
Per age group, because four games is not the same afternoon at U8 as at U17. One marshal per playing area, so a pitch split into halves needs two and quarters need four, and a shift never runs across two age groups.
The jobs that are not on a pitch — F&B, merch, the gate. A station's shifts run on the clock rather than on games, from the first kick-off of the day to the last final whistle, and each one becomes a tick against every volunteer above. Set people at once to nobody and it keeps its ticks but has no shifts.