Removing an age group deletes its placement, team names and fees.
A club enters teams, one per pool slot. A team with no name of its own plays under its club’s name. A referee from a club is kept off all of that club’s teams.
Club, then Team, then No entry fee, then the next slot: Tab moves through them in
that order. In a Club box, type a club’s first letters to pick it, or open the list
(↓ or Enter) for New club…; Delete clears the slot.
Knockout fixtures stay as progression labels — W QF1 v W QF2 — because who plays
is not known until results are in.
Each club with the teams it enters. Every team free exempts all of a club’s teams from the entry fee; a single team can still be set the other way.
The event, its days and grounds, and the rules every age group starts from. Match lengths, squad sizes and formats are set per age group on the Age groups tab.
The name and revision head every export, the handover page and the download filenames, so a file can be told apart from the three others in someone’s downloads. Saving a version on Save & share uses the revision as its name unless you type another.
A day’s number is its position here. Removing one renumbers the days after it, and whatever is scheduled on those days moves with the renumbering.
The window everything has to fit inside. A block outside it is an error.
The turnaround is dead time between matches on the same pitch. It is counted in the block length, so raising it makes every block longer. The shortest rest is the least a team should have between two of its own matches: fall short and you get a note, not an error. Leave it empty for one match plus the turnaround, which follows each age group’s own match length. An age group can set its own on the Age groups tab.
The most minutes of play a team should have in one day: its pool games plus the longest road through that day’s finals. Wanted, not enforced — go over it and you get a note. By age; an age group can set its own on the Age groups tab.
Wanted, not enforced — fall short and you get a note, not an error. An age group played as one block, pools into knockout, keeps the gap between its pools and its knockout inside the block. The changeover is between two blocks on the same grass. The re-cone time is for moving the cones when a half’s layout changes from one use to the next: halves to quarters, say, or quarters and sixths side by side to quarters alone.
A venue is a ground you hire, with one or more pitches. Each pitch is a lane on the board on every day, named after the venue’s code: KJ1, KJ2. A pitch can be played whole or split, age group by age group: halves, quarters, sixths or thirds, and two splits can share a half when their grass doesn’t overlap. Its parts are named after it: KJ1-H1, KJ2-Q3, or KJ Main S5 when the pitch has a word for a name.
List the types of medic you hire and what each costs an hour, then set how many of each are at each venue. They are counted on site from the first warm-up or kick-off at that venue to its last final whistle, each day; the hours are in Hours by day on the Schedule’s Figures view and the cost on the Fees tab.
This changes nothing the scheduler works out. It is a decision you have to publish with the draw, kept here so it is recorded with the event and carried into the exports: how teams level on competition points in a pool are split. Every finals format is drawn from pool positions, so it decides who goes where.
Affects dragging only, not the schedule itself.
System follows this computer’s light or dark setting. The choice is kept in this browser only: it is not saved with the event, and nobody else’s screen changes.
Removes every age group, club, team, venue and day, and empties the board. The timing settings above are kept, and it can be undone.
Enter rates and the counts come from the schedule, so the shape of the day is priced in — a compact day books fewer venue hours. Leave these at zero and the page stays a revenue sheet. Referees can be charged per referee — by the hour, the match or the day, counted off the schedule — or as a flat fee for each day or for the whole tournament. Matches refereed by coaches are never counted.
Referees are rostered in shifts, not match by match: whoever is already at a venue takes the next game there, and a fresh name is only called in when nobody on site can. Any referee can take any match, except one involving their own club — the senior referee casts on the day, and this is for knowing how many to bring. An age group set to refereed by coaches needs nobody from this list.
Per age group: three U17 games back to back is not three U8 games. The limit that applies is the one belonging to the match being handed out.
Worked out from the board, whether or not anyone is on the list: four matches at once for an hour is four referee hours, turnarounds included. Matches refereed by coaches are left out.
Two different jobs. The named posts are a checklist — somebody has to be Tournament Director and no schedule can tell you who. The shift roles are worked out from the board, because it already knows how many games run at each venue and for how long. Nobody here costs anything; volunteers stay out of the fees.
Add or remove posts under Options.
Everyone who might take a shift. Shifts pick from this list rather than taking a typed name, so one person is one person however you spell it.
Tick what someone is down for and they are only offered for that — the age groups they marshal, a station such as F&B or merch, or any mix. Somebody down for the U12s does not appear in a U13 dropdown, and somebody down for F&B does not appear on a pitch. Tick nothing and they are offered everywhere: a blank row means available for anything, not forgotten.
The checklist of jobs that are one person each. Who fills them is on Who and when.
Per age group, because four games is not the same afternoon at U8 as at U17. One marshal per playing area, so a pitch split into halves needs two and quarters need four, and a shift never runs across two age groups.
The jobs that are not on a pitch — F&B, merch, the gate. A station's shifts run on the clock rather than on games, from the start of the day's first block to the end of its last, with the time its people arrive before and stay after (set below, for setting up and packing away), and each one becomes a tick against every volunteer on Who and when. Set people at once to nobody and it keeps its ticks but has no shifts.